Luogo di lavoro: Estero

Scadenza: 13/03/2016

Disponibilità: 1/05/2016

Finance and Administrative Manager, Occupied Palestinian Territories

Location: Occupied Palestinian Territories, Ramallah with field visits to Tubas, Hebron and Gaza Offices
Job Title: Finance and Administrative Manager
Type of contract: International position
Expected duration: 12 months with possibility of extension

Main Functions and Responsibilities:
Specific responsibilities:
The Finance and Administrative Manager will be responsible to coordinate the administrative department in OPT (five persons) and in particular for the following duties:

GENERAL ADMINISTRATION
Track and manage deliverables and timelines related to grants, contracts, vendors, and partners;
Monitor grant administration to ensure compliance with reporting and expenditure requirements;
Supervise compliance of administrative documents and their proper filing;
Ensure the smooth flow of administrative information and data to the HQ;
Supervise flow of administrative information from project partners and the compliance with MoU;

BUDGET AND PLANNING
Collaborate with the Country Director, Sectors Coordinators and Project Managers to develop budgets;
Collaborate with the Project Managers and Sector Coordinators to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects;
Monitor financial flows of the projects;
Coordinate the preparation of core budget of GVC in OPT;

PROCUREMENT
Supervise and approve GVC procurement procedures according to GVC internal rules and donor rules;
Supervise compliance and proper filing of procurement procedures;
Supervise the update procurement tables;

PROCEDURE
Design and implement administrative routines, procedures, and systems to increase efficiencies;
Ensure compliance with and develop procedures to implement organizational policies;

AUDIT PROCESS
Supervise financial audit performed on the projects;
Supervise yearly financial audit on general accounting for local authorities;
Prepare information and be directly responsible for any assessment performed by donor on GVC procedure;
Prepare information and be directly responsible for any audit performed GVC rules and procedure;

OPERATIONAL
Ensure functionality of office systems, equipment, and supplies, accessing external technical support vendors when needed;
Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building;
Supervise regular inventory;

FINANCIAL REPORTING – SUPERVISION
Supervise and approve financial reports prepared by local relevant staff, in coordination with HQ;
Supervise and approve annual financial report;

ACCOUNTING
Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries;

HUMAN RESOURCES
Support Country Director to monitor staff compliance with existing personnel policies and recommend revisions as appropriate.
Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices;
Supervise compliance with all GVC employment regulations relating to payroll, health insurance, work insurance, and employee benefits;
Support Country Director to monitor and revise where necessary salary scale;

REQUIRED QUALIFICATIONS AND EXPERIENCE
Education:
Bachelor’s degree or higher in Accounting, Business, Management, Finance, or in another field if combined with deep relevant experience

Experience:
A minimum of 3 years of progressive experience in finance, administration, budget, business administration or related field is required.
Experience in budget preparation, budget monitoring and analysis are required. Experience in project or programme management of development or humanitarian projects is also required
A minimum of 1 year of work in developing countries is required
Knowledge of administrative and financial procedures of EU, UN and Italian Ministry of Foreign Affairs is an asset
Excellent verbal and written communication, interpersonal and team skills
Capacity to work under stress
A good problem-solver with demonstrated resourcefulness in setting priorities and creating efficiencies
Ability to take initiative, integrity, credibility and a desire to increase responsibilities and develop leadership skills
Excellent computer skills including full working knowledge MS Office, and Internet.
Language Requirements:
Fluency in English both written and verbal; knowledge of Italian is an asset

Application procedure: send CV to job.openings@gvc-italia.org, reference P1; only pre-selected candidates will be contacted