Luogo di lavoro: Estero

Scadenza: 19 ottobre 2015

MISSION AND NATURE OF THE FUNCTION

Within MSF, the Finance Department aims to ensure that the resources committed make a successful contribution towards the implementation of operational objectives.

MSF’s financial autonomy depends heavily on the trust of donors and the proportion of private and public income.

The funding market is becoming more complex and the access to the funds is more difficult than in the past due to more competition and development legal requirements. In that context, OCB has decided to create a Funding Unitto design a strategy and ensure the optimisation of the funding of the projects. Secondly, its constant goal has to be the enhancement of the quality reporting and the efficiency of contracts management (private and public).

OCB hopes that by doing so we can gain flexibility in the financial support to the operations and lead the movement towards an increase capacity to fund our operation at a lower HQ cost.

The Funding Unit, while being under the Finance Dpt, will have close links with:

• The Ops (field and HQ): in order to design best appropriate funding strategies per project/mission, spread the expertise related to proposal and reporting, improve quality of proposals, budget, reports and amendments;
• The other OC: articulation of common requests, coordination of each other’s strategy, sharing of information;
• The partner sections: identify the projects that fit with donor policies, relay the constraints of the Ops to donors/PS and their constraints to the Ops.

Under the supervision of the Project Funding coordinator, the Project Funding Officer will support this strategy.

He/she is the focal point for all finance issues related to the institutional and private grants; he/she ensures the link between the donor and the different MSF entities at all level involved in all finance related issues.

MAIN ACTIVITIES

• Coordinate the donor reporting process throughout the year;
• Define the funding strategies of the different missions/projects in collaboration with the Operations Department and identify program funding needs;
• Analyse and ensure that all specific donor requirements are communicated and understood across the teams at HQ (operations, finances) and field level;
• Ensure that appropriate mechanisms are implemented to comply with donors’ requirements (including deadlines);
• Compile, control & validate financial documents and ensure that budget fits with narratives and log frames to submit proposals & reports according to the donors’ requirements;
• Participate to the regular info sharing meetings with stakeholders (FAC, Fin Off & Ops) in order to ensure appropriate follow ups, amendments and guarantee the adequacy of the narrative and the financial parts;
• Control the financial narrative summary;
• Financial consolidation for multi-countries grants (DGD/NORAD/Danish expat);
• Focal point for requests and approvals between PS/donor and OCB HQ, contact between PS/donors;
• Ensure the funding data base is kept up to date and all records of contracts and reports are accessible and accurate;
• Participate to the development of new analysis tools & indicators;
• Research new public donors (focus on partnership agreement & preferably un-earmarked funds) and new funding scheme within the existing donors.

Others

• Inform about all donors deadlines (reporting, amendment, audit);
• Inform quarterly about all funding opportunities per project/cell;
• Contribute to standardisation of processes and documents;
• Monitoring of net costs calculation per projects;
• Proper soft and hard copy filling;
• Minutes of monitoring meetings and to FACs & OPs;
• Follow-up of donors payments;
• Follow-up of any ad hoc donor requests;
• Regular presence to OPS platforms (Annual Review Operations, project committees, “info matin”, “flash info”, …).

PERSONAL PROFILE

• Financial high school and/or management or 2 years relevant experience;
• Field and/or HQ OPS experience is a plus;
• Good computer skills, in particular excel;
• Good knowledge of French – English compulsory – Dutch is a plus;
• Autonomy, initiative;
• Capacity to work in a team;
• Good relations capacities;
• Ready to travel if needed.

CONDITIONS

• Long term position, based in Brussels, full-time;
• Hospital insurance (DKV) – pension plan – canteen – 100% reimbursement for public transport costs;
• Starting date: immediate.

CV and motivation letter to send before 19th of October to Maité Vollemaere. Rue de l’Arbre Bénit 46 – 1050 Ixelles – E-mail: Recruit.hq.finance@brussels.msf.org.

Site: www.msf.be.